How to Send Workouts to Clients Online: Complete Guide for Personal Trainers

As a personal trainer, you know that delivering workouts to clients has evolved far beyond handing out printed sheets at the gym. Today’s clients expect professional, digital workout delivery that they can access anytime, anywhere. Whether you’re training clients remotely or want to provide better in-person service, learning how to send workouts to clients online is essential for modern trainers.

Why Send Workouts to Clients Digitally?

Before diving into the how-to, let’s cover why digital workout delivery is crucial:

• Professional Presentation: Digital workouts look more professional than handwritten notes
• Convenience: Clients can access their workouts 24/7 from any device
• Progress Tracking: Built-in analytics show completion rates and performance
• Video Demonstrations: Exercise videos ensure proper form and technique
• Instant Updates: Modify workouts in real-time based on client feedback
• Scalability: Serve more clients efficiently without extra time investment

Step 1: Choose the Right Platform to Send Workouts

The first decision is selecting software that makes sending workouts seamless. Here’s what to look for:

Essential Features:

• Exercise Library: Access to 1000+ exercises with videos
• Drag-and-Drop Builder: Quick workout creation interface
• Mobile Optimization: Works perfectly on smartphones and tablets
• Client App Access: Clients get their own branded experience
• Progress Tracking: Monitor client completion and performance

Free vs. Paid Options:

While many platforms charge monthly fees, FitPros offers workout delivery with essential features free forever with all the core functionality above. This makes it perfect for new trainers or those wanting to test digital delivery without financial commitment.

Step 2: Set Up Your Exercise Library

Before creating workouts, organize your exercise arsenal:

Use Pre-Built Exercises:

• Start with professionally filmed exercise videos
• Include proper form demonstrations
• Cover all equipment types (gym, home, bodyweight)
• Organize by muscle groups and movement patterns

Add Custom Exercises:

• Upload your own demonstration videos
• Add personal coaching cues and modifications
• Create sport-specific or specialized movements
• Build your unique training methodology

Pro Tip: Mix proven exercises with your signature moves to create a unique client experience while maintaining safety and effectiveness.

Step 3: Build Your First Digital Workout

Here’s how to create professional workouts that clients love:

Workout Structure Best Practices:

1. Warm-Up (5-10 minutes)

   • Dynamic movements specific to the workout
   • Activation exercises for target muscle groups
   • Clear time or rep ranges

2. Main Training Block (20-40 minutes)

   • 4-6 exercises per circuit
   • Clear rest periods between sets
   • Progressive difficulty throughout program
   • Exercise substitutions for equipment limitations

3. Cool-Down (5-10 minutes)

   • Static stretching for worked muscles
   • Mobility exercises
   • Breathing or recovery techniques

Technical Setup:

• Exercise Order: Drag and drop exercises into logical sequence
• Sets and Reps: Specify exact parameters for each exercise
• Rest Periods: Include specific rest times between exercises
• Coaching Notes: Add form cues, modifications, and encouragement
• Exercise Videos: Attach demonstration videos for proper technique

Step 4: Deliver Workouts to Clients

Once your workout is built, delivery should be instant and professional:

Immediate Delivery:

• Send workouts with one click
• Clients receive instant notifications
• Works across all devices (phone, tablet, computer)
• No downloads or complex setup required

Client Experience:

• Clean, professional interface
• Exercise videos play directly in app
• Easy progress logging
• Ability to leave feedback and ask questions

Step 5: Monitor Client Progress and Engagement

The best part about digital workout delivery is the data:

Track Key Metrics:

• Completion Rates: Which workouts clients actually finish
• Exercise Performance: Sets, reps, and weights used
• Consistency: How often clients train per week
• Feedback: Client comments and questions
• Progress Photos: Before/after comparisons

Use Data to Improve:

• Identify exercises clients struggle with
• Adjust workout difficulty based on completion rates
• Recognize patterns in client preferences
• Provide targeted encouragement for struggling areas

Step 6: Scale Your Online Workout Delivery

As you master the basics, consider these advanced strategies:

Template Creation:

• Build workout templates for common goals
• Create specialty programs (postpartum, senior fitness, etc.)
• Develop progressive training phases
• Save time with proven workout structures

Automated Sequences:

• Set up workout progressions that auto-deliver weekly
• Create challenge programs with built-in scheduling
• Design seasonal training cycles
• Implement deload weeks and recovery phases

Client Communication:

• Send check-in messages after challenging workouts
• Provide form feedback through video analysis
• Celebrate client achievements and milestones
• Adjust programs based on client feedback

Common Mistakes to Avoid

Learn from other trainers’ experiences:

Technical Mistakes:

• Overcomplicating Workouts: Keep exercises simple and achievable
• Skipping Video Demonstrations: Always include proper form videos
• Ignoring Mobile Experience: Test workouts on smartphone before sending
• Forgetting Modifications: Include options for different fitness levels

Communication Mistakes:

• Not Explaining the “Why”: Help clients understand exercise purpose
• Overwhelming with Information: Keep instructions clear and concise
• Inconsistent Delivery Schedule: Set expectations for workout frequency
• Lack of Follow-Up: Check in regularly about workout completion

Advanced Tips for Professional Workout Delivery

Branding Your Workouts:

• Use consistent exercise naming conventions
• Add your coaching philosophy to workout descriptions
• Include your logo or branding in the client app
• Develop signature workout formats clients recognize

Client Onboarding:

• Create tutorial videos showing how to use the platform
• Send welcome sequences explaining your training approach
• Set clear expectations for communication and feedback
• Provide equipment alternatives for home training

Seasonal Adaptations:

• Adjust workouts for holidays and travel seasons
• Create special programs for New Year motivation
• Design summer beach body challenges
• Develop winter indoor training alternatives

Measuring Success: Key Performance Indicators

Track these metrics to improve your digital workout delivery:

• Client Retention Rate: How long clients stay with your program
• Workout Completion Percentage: Average percentage of prescribed exercises completed
• Client Satisfaction Scores: Regular feedback surveys
• Revenue Growth: Income increase from digital delivery efficiency
• Time Savings: Hours saved per week vs. traditional methods

Conclusion: Transform Your Personal Training Business

Learning how to send workouts to clients online isn’t just about keeping up with technology—it’s about providing better service while building a more efficient business. Digital workout delivery allows you to:

• Serve more clients without increasing your time investment
• Provide consistent, professional experiences every time
• Track and analyze client progress with precision
• Scale your expertise beyond one-on-one limitations
• Create passive income through automated program delivery

The transition to digital workout delivery might feel overwhelming at first, but with the right platform and systematic approach, you’ll wonder how you ever trained clients without it.

Ready to start sending professional workouts to your clients? Try FitPros free workout builder and experience how easy digital workout delivery can be. Create your first workout in under 5 minutes and see why thousands of trainers trust FitPros for their online training business.

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Want more tips for growing your personal training business? Check out our comprehensive guide to client management software and learn about building the perfect exercise library for your training style.