The Only Free Personal Training Software Left in 2025: Why I Built FitPros

Trainers Deserve Better Than Spreadsheets or Expensive Software

If you’re a personal trainer reading this, you’ve probably been there: managing clients in a messy spreadsheet, texting workout videos at midnight, or paying $100+ per month for coaching software that feels like it was built for enterprise gyms, not independent trainers like you.

The truth is, most personal training software in 2025 falls into one of two categories: either it’s clunky, outdated, and genuinely painful to use, or it’s slick and modern but costs more than most trainers make from a single client.

I know this because I lived it. And I got tired of it.

The Problem With Most Coaching Software Today

Let me paint you a picture of what’s wrong with the personal training software landscape:

Clunky interfaces that make simple tasks complicated. Want to build a workout? Hope you’ve got 20 minutes and infinite patience.

Poor client experience that reflects badly on you. Your clients download an app that looks like it was designed in 2010, crashes randomly, and confuses them more than it helps them.

Hidden fees and upsells around every corner. “Start for free!” they say, but messaging costs extra, program templates cost extra, video uploads cost extra, and suddenly you’re paying $200/month for features that should be standard.

Built for gyms, not trainers. Most platforms are designed for big fitness chains with hundreds of coaches. If you’re an independent trainer with 10-30 clients, you’re paying for features you’ll never use while missing the ones you actually need.

The worst part? These platforms slow you down. They become the bottleneck between you and your clients. Instead of spending time coaching, you’re fighting with software that’s supposed to make your life easier.

My Story: A Trainer Who Finally Snapped

I’m Sam, and I’ve been a personal trainer for years. I’ve tried every app, every platform, every “revolutionary” coaching tool that promised to change my business.

None of them did.

Some were close. Some had one or two features that worked well. But none of them felt like they were built by someone who actually trains clients day in and day out. They all felt like they were built by developers who talked to trainers once during a focus group and then disappeared into their office for two years.

The breaking point came when I was using three different apps simultaneously: one for programming, one for check-ins, and one for tracking progress. I was paying over $150/month combined, my clients were confused about which app to use for what, and I was spending more time managing software than managing training.

So I did what any frustrated trainer with a coding background would do: I built my own tool.

Not because I wanted to start a software company. Not because I saw a business opportunity. But because I needed something better, and apparently, I was going to have to build it myself.

The Client Experience Should Never Be the Bottleneck

Here’s something most coaching software companies forget: your clients are the ones who have to use the app every single day.

If your client opens their app and it’s confusing, slow, or ugly, that reflects on you. It doesn’t matter how powerful the coach dashboard is if your clients can’t figure out how to log their workout or check their program for the day.

I’ve seen it happen too many times:

• Clients who stop logging progress because the app is too clunky
• Clients who text you for their workout instead of checking the app because it’s faster
• Clients who think you’re unprofessional because the app you use looks outdated

Great coaching software should make both the coach and the client’s life easier. It should be invisible. Something that just works, that doesn’t require explanation, that doesn’t get in the way of the actual coaching relationship.

That principle became the foundation of FitPros: build something so intuitive that clients never need a tutorial, and so efficient that coaches save hours every week.

Why FitPros Is Free (and Why It Can Be)

This is the question I get most often: “How can you afford to make FitPros free?”

The answer is simple: I’m not trying to get rich off trainers.

FitPros isn’t backed by venture capital. There’s no board of investors demanding 300% year-over-year growth. There’s no massive marketing department burning through cash. There aren’t dozens of employees with six-figure salaries.

It’s just me, building the app I use every day with my own clients.

Because I use FitPros to run my own training business, I keep development lean and efficient. I’m not building features for imaginary users. I’m building features I need, that real trainers ask for, that solve actual problems.

And here’s the thing: the core features that trainers need (client management, workout programming, progress tracking) don’t actually cost that much to provide at scale. The expensive part is building a good product. Once you’ve built it, the marginal cost of adding another user is minimal.

So yes, there are optional paid upgrades for advanced features. But the core platform (the stuff that 90% of trainers need to run their entire business) is free. And it always will be.

What Happened When QuickCoach Shut Down

In early 2025, QuickCoach announced they were shutting down.

For those who don’t know, QuickCoach was one of the only other free, trainer-first coaching apps on the market. They were the good guys: simple, clean, focused on making trainers’ lives easier without charging an arm and a leg.

When they shut down, hundreds of trainers were suddenly left scrambling. Where do we go? What do we use? Do we go back to spreadsheets? Do we bite the bullet and pay for expensive software?

That’s when I realized: FitPros is now the last free personal training software standing.

And that comes with responsibility.

QuickCoach proved there was demand for ethical, trainer-first software. They proved that trainers don’t want enterprise bloat. They want tools that work. When they closed, they left a gap in the market that desperately needed to be filled.

I didn’t build FitPros to be a QuickCoach replacement. I built it because I needed it. But now, with QuickCoach gone, FitPros has become something bigger: it’s become the only option for trainers who want professional software without the professional price tag.

David vs Goliath: Building the Trainer-First App the Industry Should Have Had All Along

Let me be honest: competing against multi-million dollar software companies as a solo developer is insane.

These companies have marketing budgets bigger than my annual revenue. They have sales teams, customer success managers, and developers by the dozen. They sponsor conferences, run ads, and dominate search results.

But they have one fatal flaw: they’re not built for trainers. They’re built for investors.

Every feature decision they make is filtered through “will this help us grow faster?” and “will this impress the next round of funding?” The actual trainers using the software become secondary to the business model.

FitPros doesn’t have that problem.

I don’t have investors breathing down my neck. I don’t have growth targets that require exploiting trainers with hidden fees. I can build the right features, not the most profitable ones.

I can listen to users, move fast, and ship updates constantly because I’m not waiting for approval from a product committee or trying to align seventeen stakeholders.

This is the advantage of being the underdog: I can actually build the product the industry should have had all along. A product built by trainers, for trainers. Not for shareholders.

What You Can Do Inside FitPros for Free

Let me be crystal clear about what “free” means with FitPros. This isn’t a trial. This isn’t a limited demo. This is a fully functional personal training platform that you can use to run your entire business:

• Build training programs rapidly with our intuitive workout builder
• Manage unlimited clients with detailed profiles and progress tracking
• Track progress and habits with customizable metrics and check-ins
• Create and deliver check-in forms to stay connected with clients between sessions
• Store and organize exercises with video demonstrations and coaching cues
• Automate weekly programming so you spend less time on admin and more time coaching
• Share workout programs with clean, professional layouts your clients will love
• Access a complete exercise library with hundreds of movements and variations

No paywalls. No gimmicks. No “upgrade to message your clients” nonsense.

These are the features trainers actually need, and they’re all included in the free plan. Forever.

Who FitPros Is For

FitPros is built for real trainers in the real world:

New personal trainers who are just starting out and can’t afford $200/month software subscriptions. You need to look professional without breaking the bank.

Online coaches who need efficient tools to manage remote clients across time zones. You need automation and systems that scale.

In-person trainers who want to level up their professionalism and stop managing clients through text messages and notes apps.

Hybrid coaches who train some clients in-person and others online. You need one platform that handles both seamlessly.

Gym owners who want a simple, clean workflow for their coaching team without enterprise complexity.

If you’re tired of software that gets in your way, FitPros is for you.

The Future of FitPros (And Why It’s Not Going Away)

I want to be absolutely clear about something: the free plan is a long-term commitment, not a marketing tactic.

I’m not offering FitPros for free to “build user base” before pulling the rug out. I’m not planning to get acquired and sunset the product. I’m not going to suddenly start charging for features that used to be free.

This is the tool I use to run my own training business. As long as I’m training clients, FitPros will exist. And as long as FitPros exists, there will be a free plan that lets trainers run their business without paying a cent.

My roadmap is simple: keep building features that trainers actually need, keep making the platform faster and more intuitive, and keep listening to the community of coaches who use FitPros every day.

I’m not trying to build the biggest coaching platform in the world. I’m trying to build the best one for independent trainers who deserve software that respects them.

Try the Only Free Personal Training Software That Isn’t Going Anywhere

If you’re tired of expensive software, clunky interfaces, and platforms that clearly weren’t built by people who actually train clients, give FitPros a try.

It’s free. It’s built by a trainer. It’s not going anywhere.

Sign up at fitpros.io, build your first program, and see what coaching software feels like when it’s actually designed for you.

No credit card. No trial period. No catch.

Just good software that works.

Cheers,

Sam.